Procurement Agent I

at AdventHealth Corporate
Location Altamonte Springs, FL
Date Posted October 8, 2021
Category Default
Job Type Full-time

Description

Description

Procurement Agent I AdventHealth Corporate

Location Address: Remote

Top Reasons To Work At AdventHealth Corporate

  • Great benefits
  • Immediate Health Insurance Coverage
  • Career growth and advancement potential

Work Hours/Shift:

  • Full-Time, Monday - Friday

You Will Be Responsible For:

  • Manages the complexity of a Shared Services environment, which requires the ability to support multiple facilities diverse material requirements simultaneously.
  • Prepares and processes all required documentation pertaining to the routine purchase of goods and services using Peoplesoft and other computer based systems
  • Identifies repetitive challenges and suggests corresponding process improvement opportunities, in collaboration with Supply Chain Procurement Manager.
  • Responsible for procuring non-routine/standardized goods and services including validation of purchases for contract compliance
  • Negotiates product pricing, freight and payment terms for special requests from the facilities they support.
  • Ensures orders are accurate and resolves exceptions in a timely manner.
  • Responsible for meeting Service Level Agreement metrics for all assigned departments, on a monthly basis.
  • Places and verifies orders with suppliers by telephone, fax, EDI, or other computer systems
  • Maintains and builds relationships with suppliers and Requestors as well as other users of the PeopleSoft system
  • Ensures orders are placed accurately with suppliers and methods of shipment and all terms are documented correctly
  • Initiates backorder resolution and facilitates the expediting of approved product substitutes for customers;  Ensures timely and accurate communication to impacted field Requestors
  • Modifies purchase orders as necessary based on research and direction of management in prescribed methods; Ensures all information is documented in the PeopleSoft system; Manages the appropriate communication with field Requestors, Materials Directors, Suppliers and Sourcing Group.
  • Responds to customer inquiries regarding service, products, and account information using established procedures
  • Assists with the resolution of discrepancies or problems that prohibit the timely ordering of goods and services
  • Maintains a working knowledge of applicable federal, state, and local laws, regulations, and industry standards
  • Resolves Invoice match exceptions with suppliers in a timely manner and coordinates efforts with Accounts Payable to ensure timely payments
  • Works with Procurement Managers to maintain an accurate knowledge of contracted suppliers.
  • Ability to work independently, demonstrate initiative, and responsibility to customer/end user requirements
  • Must have proven prioritization and extensive organizational skills while possessing the ability to manage multiple priorities within a fast paced environment (multi-tasking is a must) under stress.

Qualifications

What You Will Need

  • Bachelor’s degree or equivalent degree from a four-year accredited university or college or five years of related Procurement/Supply Chain experience
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Knowledge in Purchasing/Supply Management
  • Knowledge in Supplier Relationship Management
  • Experience with ERP/MRP systems
  • Experience in the healthcare industry, preferred
  • Proficiency in PeopleSoft, preferred
  • Experience in a Shared Services organization, preferred

Job Summary:

The Supply Chain Procurement Agent I prepares and processes all required documentation pertaining to the purchase of routine goods and services using PeopleSoft and other computer based systems. Manages the complexity of a Shared Services environment, which requires the ability to support multiple facilities diverse material requirements simultaneously.  Confirms, validates, expedites, and modifies orders and works with Requestors and suppliers to ensure orders are accurate and complete. Assists with the resolution of issues that impact timely ordering of routine goods and services. Identifies repetitive challenges and suggests corresponding process improvement opportunities, in collaboration with Supply Chain Procurement Manager. Researches purchase requests from the field to identify correct products and contracts related to those products. Negotiates product pricing, freight and payment terms for special requests from the facilities they support. Ensures orders are accurate and resolves exceptions in a timely manner. Responsible for meeting Service Level Agreement metrics for all assigned departments, on a monthly basis. Must have proven prioritization and extensive organizational skills while possessing the ability to manage multiple priorities within a fast paced environment (multi-tasking is a must) under stress. This position is both accountable to Supply Chain Shared Services as well as field operations

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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